Equip’s event attendance settings allow organizations to track participation through check-ins and check-outs, helping teams accurately document attendance and time spent at events. This feature is especially helpful for organizations that need verification for participation, compliance, or hour tracking. Participants can check in from the mobile app, or supporters can check them in through the web.
Enabling Check-Ins & Check-Outs for an Event
Check-ins and check-outs are enabled at the event level when creating or editing an event.
To enable check-ins and check-outs:
Sign in to Equip
Click Calendar in the left️ left-hand navigation
Select Add Event (or open an existing event to edit)
Open Attendance Tracking Settings
Toggle on Allow Check-Ins
Toggle on Allow Check-Outs
Click Save to finish setting up the event
Once enabled, participants can be checked in and out from both the mobile app and the web.
Checking In and Checking Out from the Mobile App
When check-ins are enabled for an event, participants can check themselves in using the Equip mobile app.
The Check-In option becomes available 15 minutes before the event starts & disappears 15 minutes after the event ends
The Check-Out option appears after a participant is checked in & remains available for up to 24 hours after the event ends
When a participant is checks in or out, Equip records:
Date and time of check-in
Location (if available)
How to Check In on the Mobile App:
Open the Equip mobile app
Navigate to the event in the Calendar
Open the event details
Tap Check In
If check-outs are enabled, a Check Out button will appear after check-in.
After checking in, the participant’s attendance is automatically recorded in Equip.
Checking In from the Web
Admins and supporters can also manage attendance directly from the web.
To check participants in from the web:
Click Calendar in the left-hand navigation
Select the Calendar widget
Locate and open the event on the calendar
View the list of assigned participants
Click Check In or Check Out next to a participant’s name
Equip records the date and time of each check-in and check-out automatically.
Accidentally checked in the wrong participant?
Click the undo arrow to immediately reverse the check-in or check-out.
How Check-Outs Work
The Check-Out option appears after a participant is checked in
The Check-Out option remains available for up to 24 hours after the event ends
Once checked out, Equip records:
Date and time of check-out
Location (if available)
Benefits of Enabling Check-Ins & Check-Outs
✅ Accurate attendance tracking for events and activities
⏱ Clear documentation of time spent at events
📍 Automatic time and location logging for verification
📱 Flexible tracking from both the mobile app and the web
📝 Equip Tip: Check-ins and check-outs are most effective when paired with consistent event setup. Make sure attendance tracking is enabled before the event begins to ensure clean, reliable records.