Equip allows team members to self-register for events when event settings permit team member registration. This helps event organizers make events available to eligible staff while still tracking attendance and capacity.
Enabling Team Member Registration for an Event
To allow team members to register for an event, enable the team member registration setting while creating or editing the event.
Open the event setup form and expand Registration Settings.
Toggle on Allow Team Member Registration.
Enter the number of Members Needed, or leave it unlimited if there is no team member limit.
Choose a Cancellation Approver if team members need approval before unregistering.
Toggle Notify Team Members if eligible team members should receive a notification when the event is saved.
Toggle Allow Team Member Overbooking if team members can continue registering after the members-needed count is reached.
How Team Members Register
When Allow Team Member Registration is enabled, eligible team members can find the event in the mobile app under Events > Register and add it to their calendar. If a team member is directly added to the event by an admin, the event will already appear on their agenda/calendar.
Best Practices for Team Member Registration
Use Members Needed when the event has a staffing target or capacity limit.
Enable Notify Team Members when team members should know the event is available for registration.
Use overbooking carefully to prevent scheduling conflicts or too many team members joining the same event.
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Adding Events to the Calendar