What is the Assessment Responses Report?
The Assessment Responses Report provides administrators with a detailed export of individual assessment submissions, including responses, timestamps, and participant details. This report is essential for tracking assessment completion, analyzing responses, and maintaining accurate records.
📍 Where to Find It:
Navigate to Reporting in the Equip menu.
Select Assessments from the options under Reporting.
Choose Assessment Responses to generate the report.
Report Structure & Columns
The Assessment Responses Report includes the following details in separate columns within the exported file:
Assessment ID – Unique identifier for the assessment
Assessment Title – Name of the assessment
Response ID – Unique identifier for each response
Response Date – The date the assessment was completed
Response Created – The timestamp of when the assessment was started
Assessee – The individual being assessed
Assessor Name – Name of the individual completing the assessment
Assessor Email – Email of the assessor
Each Question, Answer, and Comment – Every question in the assessment, along with the respondent’s answers and any comments, will be displayed in its own column
Filtering the Report
Before exporting the report, you can refine the data using optional dropdown menus:
Date Range – Select a date range to pull responses from. (Filters responses based on the completion date, not the assessment creation date.)
Assessments – Select specific assessments to include. Each selected assessment appears as a separate tab in the Excel file. (If left blank, all assessments are included.)
Categories – Choose an assessment category (e.g., Academic, Vocational) to report on multiple assessments within that category. (If left blank, all categories are included.)
Assessors – Select specific assessors to view completed assessments for. (If left blank, all assessors are included.)
Assessees – Select specific assessees to view assessments for. (If left blank, all assessees are included.)
Assessee Groups – Select groups of assessees to view assessment responses. (If left blank, all assessee groups are included.)
Format – Choose between Excel or PDF as the format for the exported report.
Once selections are made, click Generate Report to export the data.
Why Use the Assessment Responses Report?
📊 In-Depth Assessment Tracking – View detailed individual responses, timestamps, and user information.
📁 Flexible Exporting Options – Generate reports in Excel for analysis or PDF for easy distribution.
🔍 Customizable Filters – Select specific assessments, categories, assessors, or assessees for targeted reporting.
📜 Ready Documentation – Maintain a structured record of completed assessments for compliance or internal review.
By using the Assessment Responses Report, administrators can efficiently analyze individual responses, track progress, and ensure assessments are completed as required.