What is the Form Responses Report?
The Form Responses Report allows administrators to pull detailed response data for selected forms. This report includes response timestamps, responder details, and all submitted answers, making it a valuable tool for tracking, analyzing, and archiving form submissions.
📍 Where to Find It:
Navigate to Reporting in the Equip menu.
Select Forms from the available options in the list under Reporting.
Choose Form Responses to generate the report.
Report Structure & Columns
The Form Responses Report includes the following information in separate columns within the exported file:
Form ID – Unique identifier for the form
Form Title – Name of the form
Response ID – Unique identifier for each response
Response Date – The date the response was completed
Response Created – The timestamp of when the response was started
Document Title – Title assigned to the form response (if applicable)
Subject – Subject associated with the form response (if applicable)
Responder Name – Name of the user who completed the form
Responder Email – Email of the responder
Each Question, Answer, and Comment – Every question in the form, along with the respondent’s answers and any comments, will be displayed in its own column
Filtering the Report
Before exporting the report, you can refine the data using optional dropdown menus:
Date Range – Select a date range to pull responses from. (Filters responses based on the completion date, not the form creation date.)
Forms – Select specific forms to include. Each selected form appears as a separate tab in the Excel file. (If left blank, all forms are included.)
Categories – Choose a form category (e.g., Academic) to report on multiple forms within that category. (If left blank, all categories are included.)
Users – Select specific users to pull responses for. (If left blank, all users are included.)
Groups – Select user groups to filter responses for. (If left blank, all groups are included.)
Format – Choose between Excel or PDF as the format for the exported report.
Once selections are made, click Generate Report to export the data.
Why Use the Form Responses Report?
📊 Comprehensive Response Tracking – View detailed form submissions with timestamps, user data, and responses.
📁 Flexible Exporting Options – Generate reports in Excel for further analysis or PDF for easy sharing.
🔍 Customizable Filters – Select specific forms, categories, users, or date ranges for targeted reporting.
📜 Ready Documentation – Maintain an organized record of form responses for compliance or review.
By using the Form Responses Report, administrators can efficiently analyze trends, track participation, and store completed form submissions within Equip.