Calendar subscriptions let users view Equip events in an external calendar app by subscribing to a private Equip calendar feed. A calendar subscription is not a paid Equip billing subscription. It simply means the external calendar app subscribes to, or follows, the user's Equip calendar feed.
How calendar subscriptions work
One-way calendar feed - Equip provides a private calendar URL that an external calendar app can read.
Read-only outside Equip - Events should still be created, edited, registered, and managed in Equip.
Per-user calendar - Each subscription belongs to one user and shows that user's registered Equip events.
External refresh timing - Equip updates the feed, but Google Calendar, Apple Calendar, Outlook, and other apps decide how often to refresh subscribed calendars.
Calendar subscriptions vs paid subscriptions
The word subscription in Calendar Subscription does not refer to billing, pricing, or a paid plan. It means the user's external calendar app is subscribed to an Equip-generated calendar feed, similar to subscribing to a public holiday calendar or team schedule.
Who can use calendar subscriptions
Team members and admins can use calendar subscriptions when the feature is enabled for the account.
Participants can use calendar subscriptions when the feature is enabled for the account and mobile access is enabled on the participant profile.
Set up a calendar subscription
Open the user's profile in Equip.
Select Edit Profile & Settings.
Open Calendar Settings.
Find the Calendar Subscription section.
If the user does not have a subscription yet, select Generate Subscription.
Select Subscribe in Calendar App, or use Copy URL to add the calendar manually.
Add the calendar manually
Google Calendar
In Google Calendar, go to Settings, choose Add calendar, select From URL, and paste the copied URL from Equip.
Apple Calendar or Outlook Desktop
Use Copy URL from Equip, then paste it into the calendar app's calendar subscription or internet calendar option.
Regenerate a subscription link
Use Regenerate link if the subscription URL was shared with someone who should no longer have access, or if the external calendar needs a fresh subscription link.
Open the user's profile in Equip.
Select Edit Profile & Settings.
Open Calendar Settings.
Find Regenerate subscription link.
Select Regenerate link and confirm the change.
Regenerating the link invalidates the previous URL. Anyone using the old link must unsubscribe from the old calendar and subscribe again with the new link.
When to use calendar subscriptions
Use calendar subscriptions when the user wants to view Equip events in an external calendar without connecting a Google or Microsoft account for event syncing.
Use calendar subscriptions when a read-only calendar feed is enough.
Use calendar subscriptions for users who should see Equip events in another calendar app but do not need Equip to create editable Google or Microsoft calendar events.
FAQs
Is a calendar subscription a paid Equip subscription?
No. This is not related to billing. It means the external calendar app subscribes to an Equip calendar feed.
Is this the same as calendar syncing?
No. Calendar subscriptions use a read-only feed URL. Calendar syncing pushes events to a connected Google or Microsoft calendar for eligible users.
Can users edit Equip events from a subscribed calendar?
No. Create and update events in Equip.
Why do changes not appear immediately?
Equip updates the calendar feed, but each external calendar app controls how often it checks for changes.