To see when your team is free, open Calendar, select Filter, and turn on Show Availability. Green "Available" blocks appear for every team member who has office hours set. Turn on Availability Only to hide events and see only those blocks, and use Available Team Members to limit the view to certain people.
Who can do this, and where
Anyone who can open the account calendar or a person's profile calendar on the web.
Availability blocks come from each team member's office hours, set on their profile under Availability. A team member with no office hours, or with office hours turned off, has no blocks and is not offered in Available Team Members.
The mobile app does not show availability.
Steps
Select Calendar in the left navigation.
Select Filter.
Under Advanced Filters, turn on Show Availability.
Optionally choose people under Available Team Members. Leave it empty to show everyone with office hours.
Optionally turn on Availability Only to hide events.
Apply the filter. The blocks follow the date range you are viewing, in Day, Week, Month or the Resource timeline views.
You can save this as a saved filter from the Filter panel so it is one click next time.
Limits and gotchas
Availability Only does nothing on its own; it only applies while Show Availability is on.
Blocks are display only. They are not events, cannot be clicked to open, and are not exported or included in calendar feeds.
A saved filter that names a team member who has since turned off office hours or become inactive simply stops showing that person.
In the Resource timeline views, every team member with availability gets their own lane even on days with no events.
FAQ
Why is a team member missing from Available Team Members?
They have no office hours set, their office hours are turned off, or they are no longer active in the account. Ask them to set office hours on their profile under Availability.
Does this change or hide anything permanently?
No. It only changes what the calendar displays for you. Turn the toggles off, or clear the filter, to see events again.
Can participants or the mobile app see availability?
No. Availability blocks are a web calendar view for scheduling. They do not appear on participants' calendars, in the mobile app, or in calendar subscriptions.
Can I book someone into an availability block?
Not directly from the block. Select the time slot on the calendar to start a new event at that time and add the team member as a registrant.
Where do team members set their availability?
On their own profile under Availability, where they set office hours per day and can turn availability on or off. See "Set your office hours and away message".
Related
Set your office hours and away message
What is the Calendar, and who can see which events?
Add an event to the calendar