The Form Links Report exports participant-specific links for forms that allow external responses. It is useful when a form must be completed for selected students or participants and you need share-ready links in a spreadsheet.
Columns Included in This Report
The default Excel export includes these columns:
User
Title
Description
Link
How It Works
Go to Reporting.
Open the Forms tab.
In the Report dropdown, select Form Links.
Optionally choose Accounts, Forms, Categories, Tags, Users, and Groups.
Select Generate to export the report.
Common Use Case: Staff Completing Forms for Students
Use this report when staff need to complete the same subject-required form for multiple students or participants. The User column identifies the student or participant the response will be attached to. The person who opens the link can still be a staff responder.
Each row represents one student or participant and one form.
Each link is unique to that student or participant.
The completed response is saved to the matching profile.
Share each link only with the intended responder or approved communication channel.
Benefits
Generate direct form links for selected profiles - Create links for many students or participants in one export.
Support subject-required forms - Use this report when each response must connect to a profile.
Streamline staff outreach - Give staff the correct participant-specific links without opening each profile individually.
Keep responses organized - Submitted forms are saved to the matching student or participant.
Filters and Export Fields
Accounts is available for umbrella accounts.
Forms limits the report to selected forms.
Categories limits the report to selected categories.
Tags limits the report to tagged forms.
Users limits the report to selected students or participants.
Groups limits the report to selected groups.
Only forms that allow external responses are included in the final export.
Best Practices
Use the Forms filter to keep the export focused on the form you plan to share.
Use Users or Groups filters to generate links only for the intended students or participants.
Review the spreadsheet before distributing links.
Make sure each responder receives the correct participant-specific link.
Use Invite Responder instead when you only need to send one link for one selected student or participant.
FAQs
What does each row represent?
Each row represents one student or participant and one form.
Who is listed in the User column?
The User column is the student or participant the form response will be attached to. It is not necessarily the person filling out the form.
Can staff use these links to complete forms?
Yes. Staff can open the link and complete the form. The response is saved to the student or participant listed for that row.
Will every selected form appear in the export?
No. Only forms that allow external responses are included.
Does this report include one worksheet per form?
No. The export is a single worksheet of link rows.
Related Articles
Sending a Form
Invite Responders to Fill a Form
Form Details Report