Mass import all of your events from an Excel spreadsheet. If you’re managing multiple events or recurring activities, manually adding each one can be time-consuming. Equip streamlines this process—allowing you to import events in bulk quickly and efficiently.
📥 Use This Template to Get Started
Use this Excel template to format your events correctly before importing.
🧭 Import Steps
Sign in to Equip
Click Calendar from the left-hand menu
Click the three dots in the top-right corner
Select Import Events
Drag and drop your Excel file into the bordered box or click to upload
Follow the on-screen prompts to validate and complete your import
📊 Column Guide
Required Columns
title
start_at
end_at
Optional Columns
description
category
recur_every
recur_on
recur_until
address_one
address_two
city
state
zip
allow_student_registration
allow_mentor_registration
notify_mentors
allow_check_ins
allow_check_outs
registrants
📅 Accepted Field Formats
Date/Time Fields (start_at, end_at):
Format: MM/DD/YYYY HH:MMAM/PM
Examples:
11/1/2024 9:00AM
01/01/2024 9:00AM
1/01/2024 09:00AM
Recurrence Fields:
recur_every:
day
week
month
year
recur_on (comma-separated):
Sun, Mon, Tue, Wed, Thu, Fri, Sat
recur_until:
Format: MM/DD/YYYY
Example: 12/31/2024
Boolean Fields (true/false):
allow_student_registration
allow_mentor_registration
notify_mentors
allow_check_ins
allow_check_outs
category:
Must match an existing category name in your organization
registrants:
Comma-separated list of email addresses
Example: [email protected], [email protected]
⚠️ Important Notes
The 'category' field must match an existing category name exactly.
When using recurrence, both 'recur_every' and 'recur_until' are required.
When specifying 'recur_on', 'recur_every' must be set to 'week'.
Time zones are based on your organization's settings.
Email addresses in the 'registrants' column must belong to existing users.
Location fields (address_one, city, state, zip) should all be provided if any are used.
Start time must be before end time.
Recurrence end date must be after the event start date.
Boolean fields accept: true/false, TRUE/FALSE, or 1/0